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Deadline for Application: 12:00PM on Monday, 25th May 2026

Steps to Apply

STEP 1

Download the Application Guideline and Prescribed Forms

• Application Guidelines 2025
• Designated Form set for online application ←Download password is required (Request form for the password)

STEP 2

Prepare the required documents

Refer to P.6 in Application Guidelines

It is strongly recommended that you prepare all required application documents and convert them into PDF format before starting the online application process. Please note that any data you entered into the system, including uploaded PDF files, will only be retained for three days. After this period, all data will be automatically deleted, so you will need to restart the process from the beginning.

STEP 3

Access the Online Application System

Complete your application by filling out the necessary information and uploading the required documents.

Online Application System

* If you cannot access the online application system, or you have any problem filling out the form, please contact JICE JDS Project Office (TEL: +254 118 043957 / Email:

* Once you submit your application, you will not be allowed to modify it.

STEP 4

Receive an E-mail

[Submission Succeeded]

You will receive a confirmation email.

[Submission Failed]

You will receive an error message - please contact JICE JDS Project (TEL: +254 118 043957 / Email: ) , and make sure to complete your application before the deadline.

STEP 5

Submit to Principal Secretary Office (Nomination)

1. You will receive your Application Documents in PDF via Email from JDS Project Office. (First stage of the procedure)
2. Obtain the Nomination letter and Minutes of the HRD Training Committee supporting nomination as may be required from your organization (Consult with your Training Officer) (Highly recommended).
3. Submit your Application Documents accompanied by the minutes of HRD training committee supporting nomination to Principal Secretary Office for State Department for Public Service & Human Capital Development, Ministry of Public Service, Human Capital Development & Special Programmes (SDPS).
4. JDS Project Office receives your application from SDPS (Successful submission and final stage of the submission)

【Important Notes for GRIPS Applicants】

In addition to completing the JDS online application forms, those who apply for GRIPS are required to submit the original hard copies of the following documents to JDS Project Office in Kenya by the designated date.

1. 1)Research Proposal / Statement of Purpose (Doc No.2/ GRIPS prescribed form)
2. 2)Letter of Recommendation from a supervisor at workplace ((Doc No.5/ GRIPS prescribed form )
3. 3)Letter of Recommendation from a professor in sealed, unopened envelopes with the stamp of university logo and address noted. ((Doc No.5/ GRIPS prescribed form)
4. 4)Original Graduation / Degree Certificate(s) and Academic Transcript(s) in sealed, unopened envelopes with the stamp of university logo and address noted.
5. 5)Valid Official Certificate of IELTS, or Official documents issued by the educational institution you have completed an undergraduate or a graduate degree at an institution where the language of instruction is English

• University degree certificate and transcripts must be documents issued by the university and bearing the seal or signature of the registrar, and they must be submitted in sealed, unopened envelopes with the university logo and address noted; the envelopes must be signed or stamped across the flap by the issuing school authorities.
• If a university has a policy not to issue more than one official certificate / transcript, you may submit official photocopies certified by the university. To be official, these must bear the institution's official stamp or the signature of the registrar.

【Notes for Kyushu University Applicants】

In addition to completing the JDS online application forms, those who apply for Kyushu University are required to submit the original hard copies of the following documents to JDS Project Office in Kenya by the designated date.

1. 1)Application Form/ Thesis Proposal (Doc No.2/ Kyushu University prescribed form)
2. 2)Letter of Recommendation from a supervisor at the workplace (Kyushu University prescribed form)
3. 3)Letter of Recommendation from a professor in sealed, unopened envelopes with the stamp of university logo and address noted. (Kyushu University prescribed form)
4. 4)Original Graduation / Degree Certificate(s) and Academic Transcript(s)
5. 5)Valid Official Certificate of IELTS, or Official documents issued by the educational institution you have completed an undergraduate or a graduate degree at an institution where the language of instruction is English